GSAE Counseling, Clinical, & School Psychology Council
Meg Boyer - Counseling Representative
Sabrina Liu - Clinical Representative
Katie Moffa - School Psychology Representative
GSAE Teacher Education Program Council
There are currently no active TEP representatives in the GSAE. Please attend a GSAE Executive Board meeting or Contact Us to inquire about becoming a representative.
Get Involved! Other committees seeking representatives
The GSAE is looking for student representatives for the 2015-2016 school year. Representatives attend committee meetings and report back to the GSAE during our monthly open meetings. Being a representative is a great way to get to know other students, staff, and faculty on campus and to add to your resume/CV. Here are the open positions:
Graduate Student Association (Campus-wide): 5-7 positions The Graduate Students’ Association (GSA) is the elected representative government for UCSB graduate students. The GSA executive team works to: (1) ensure that graduate student concerns are addressed in campus and off-campus policy decisions (2) provide graduate students with information concerning decisions that are relevant to student life (3) provide social activities for UCSB graduate students
The GSA representative will serve as a voting member of the GSA General Council. The representative must attend 2 of the 3 monthly GSA General Council meetings every quarter. Meetings last about two hours. Dinner is provided at the meetings.
Diversity/Equity Committee for GGSE: 1 position The GGSE website describes this committee as follows, "Given the current economic climate in the university and constraints on the budget, the committee is currently focusing its efforts on fostering an energetic multicultural community that enriches understanding of diverse perspectives, enhances effectiveness in the classroom and the community, increases the success of recruitment and retention goals, and achieves these aims through systemic change.”
GGSE ITG Committee: 3-5 positions The GGSE ITG representative attends the quarterly ITG meetings and votes on important technology issues (i.e., how to spend the Tech Fee). The representative bridges the communication between the ITG staff and GGSE students. We would like to have at least one student representative from Education, CCSP, and TEP.
Please email firstname.lastname@example.org if you want to learn more or are interested in becoming a representative for any of the above committees or associations.
GSAE JOB DESCRIPTIONS AND DUTIES President
Coordinate new student orientation efforts with Department Chairs (example of orientation agenda)
Note that the previous year’s representatives are required to attend the October meeting unless they have completed their academic program. One idea is to try to recruit these same representatives for the coming year. Proxy forms are available here: http://ucsbgsa.org/wp-content/uploads/2009/09/Proxy1.pdf
Maintain a list of current proxies
Send reminder E-mails to appointed representatives (or proxies) one or two days before meeti.ng (include proxy form and link to previous meeting minutes)
Note that in 2012-13, meetings were the first Tuesday of every month, 6-8pm
Ensure that all proxy forms are given to GSA VP Communications
Throughout the Academic Year Coordinate the Mentor/Mentee Program
Pair mentors and mentees according to the criteria provided on the mentor/mentee interest form. Send out introductory emails to the mentor and mentee pairs.
Plan a quarterly event for mentor/mentees only (during the 2012-13 year the first event was just an introduction to the program, the second event was a brown-bag lunch where desert was provided along with a space to chat with mentors and mentees in an informal group setting, and the last gathering was a happy hour).
Provide a quarterly email “check-up” to ask students how their mentor/mentee relationship is going and to make sure that they are communicating at least twice a quarter.
Send out the year-end survey.
Periodically Coordinate Philanthropic/Service Events for GGSE Students/Community
Plan philanthropic events that will be hosted by the GSAE (generally quarterly). Events should be approved by all GSAE officers. Create flier to publicize the event.
Examples of previous philanthropic events include the Unity Shop clothing and toy drive, coordinating volunteers for the HUPS campus visit, collecting donation to send to American Red Cross, County Food Bank food drives, Beach Clean Ups
Vice President, Internal Affairs
Throughout the Year
Meet with department chairs, dean, and other faculty and staff members as needed
Address crisis issues, including issues of equity and discrimination, by coordinating with staff and providing referrals
Recruit GGSE students for committee positions throughout campus and in the school
Publicize committee appointments so that community members know who to contact regarding school issues
Periodically Coordinate Networking Events for GGSE Students/Community
Plan weekly networking events or, if the responsibility will be shared among several officers or representatives, oversee the committee. Create flier to publicize the event.
Examples of previous networking events include Caffeine Co-Ops and Lunch with the Dean/Chair.
In 2011-12, each Caffeine Co-Op had a budget of approximately $50. Events were held weekly or bi-weekly. Larger venues (e.g. ED 3209 or 2209) are recommended. Keep a list of “par” levels of Caffeine Co-op supplies and ensure that each week’s event coordinator knows what supplies need to be purchased.
Lunch with the Dean is quarterly. E-mail the Dean’s assistant. He/she will send a list of available dates. Decide on the date with other GSAE members. Ensure that TEP and JDP students' schedules are compatible with date, if possible. Work with the Dean’s assistant to resolve event details. Collect event RSVPs on OrgSync and E-mail the headcount to the Dean’s assistant, including dietary restrictions.
Periodically Coordinate Professional Development for GGSE Students/Community
Plan quarterly professional development events or, if the responsibility will be shared among several officers or representatives, oversee the professional development committee. Create flier to publicize the event.
Examples of previous social events include: finding funding, grant writing, CV writing, workshops regarding AERA proposals, papers, presentations, roundtables, etc.
Frequency of professional development events (outside of the quarterly event) and the specific budget of all events to be voted on by GSAE officers.
Vice President, Records and Finance
Throughout the Year
Register GSAE with the Office of Student Life as a student organization
Ensure that GSAE meeting minutes and votes are recorded (with VP Communications).
Complete Requisitions (for reimbursements and check payments) and Cash Advances in OrgSync on behalf of officers and community members. Submit required backup documentation to the Office of Student Life in the Student Resource Building
At each meeting, complete post-event assessment forms with GSAE officers to assess success of all types of events and record recommendations for future events
Ensure that constitution and bylaws are reviewed annually and that strategic goals are re-assessed
Maintain administrative file including copies of key correspondence, constitution and bylaws, and enacted resolutions
Ensure that this Policies and Procedures document is updated each year
* And that the links corresponds with GSAE Wikidoc(s)
Report on the status of GSAE finances at a meeting. Contact Coleen Sears in OSL for a current balance/statement
Deposit funds from Caffeine Co-ops to the GSAE Trustee Account at the AS Cashier’s Office (note account number 800016)
Monitor and ensure GSAE Representation at GSA meetings and that GSAE stipends are received and reflected in budget.
General Policies and Procedures
GSAE Supplies Supplies should only be lent out to non-GSAE officers if they have gained unanimous approval from all five officers. Persons borrowing GSAE supplies should return them to a GSAE officer or directly to the GSAE office in the original condition the supplies were in before use. For example, if the coffee urn is borrowed, it should be washed and dried before being returned.
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